An organization, may it be large or small, needs or requires a Secretary. He or she is the most important if not indispensable officer in any organization, association, establishment, institution, group, society, party, or business, etc.

Qualities of the Ideal Organizational Secretary

  • They must be full of common sense, organized, hard working, intelligent, and should possess excellent skills in communication, both in writing and oral;
  • An outgoing or one who can easily go along well with people.  A sociable Secretary is an advantage to their organization or group;
  • Keeps all documents and files entrusted to them, organized and user friendly that even in their absence, those who will take charge in their absence can understand the filing system easily and will give a lot of peace of mind to their boss or even to their successors;
  • An ideal Secretary seldom mess up appointments, meetings, engagements and conferences of their superiors and themselves except for unavoidable circumstances beyond their control and has always an alternative solution for drawbacks that may occur;
  • Their superiors/bosses can confide with them without fear of being embarrassed and talked around;
  • Develops good contacts and intricate network of friends and keeps concerned members informed of every scheduled activities, events and plans.
  • Ensures that all important details in every meeting, conferences, conventions or other related activities, is contained in the minutes of meetings which can be readily and timely available to all concerned.
  • A prudent one who do not use the organization’s resources for personal activities and cautious enough not to be part of any dishonesty in the office.
  •  Dynamic and well abreast of the new technologies, plans ahead and initiates things for the good of the organization.
  • Always behaves in a professional manner and if need arises can easily cope up with gracefulness, without being noticed, if there may be unavoidable lapses that can occur.