In global perspective, Audit Findings Monitoring has been a central discussion in business world. There were series of articles and researches written in which the auditing body, the auditor and the auditee, pleads for appreciation and they feel valued whenever an effort has been commended. The International Organization for Standardization or ISO is a premiere and a worldwide organization established to set and to maintain standards for international compliance. System of audits, in this consideration, is among its top priorities.

In global perspective, Audit Findings Monitoringhas been a central discussion in business world. There were series of articles and researches written in which the auditing body and the auditor, pleads for appreciation and they feel valued whenever an effort has been commended. The International Organization for Standardization or ISO is a premiere and a worldwide organization established to set and to maintain standards for international compliance. System of audits, in this consideration, is among its top priorities.

Locally, Quality Assurance or Quality Control Department does the job. This concept is commonly applied in private sectors. In the Philippines, most of the companies are owned by the Japanese and the American, their cultures are based on a single vision that is to produce quality goods and services. One way of doing this is strengthening audit findings repository. This is in lieu of providing concrete and reliable access on ineffectiveness and non-conformance of the entire population that composed a company.

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Likewise, Ibiden Philippines, Inc.is composed of different auditing bodies to monitor whether IPI people comply with the requirements of the company and requisites of the customers. Major auditing bodies in IPI include IQA, PQA, IEA, TPM, YIP and External Supplier. Each body has its own way of monitoring audits, but one thing is common, records are made manual with less security and ineffective updates and notification.

Certainly, Filipinos encompass ¾’sof the population. Unfortunately, it is prov-en that most of the Filipinos relate themselves to common local connotation that is “Mamaya Na”. Thus, automation is deemed to be among the best ways of eliminating negligence and noncompliance. Hence, Audit Central Data Bank at Ibiden Philippines, Incorporated® was proposed in alleviating the scenario.

Providing a central repository or data bank of audit findings would serve as aid to easily retrieve the audits conducted by IQA, PQA, IEA, TPM and other auditing bodies. In addition, it would provide robust monitoring of Audit Issuance, Audit Response, Audit Verification (Verification of Implementation) and Audit Closure (Verification of Effectiveness).

This study therefore looked into the sustainability, productivity, professionalism and dynamism as required by modern times.

Objectives of the project are the following:

  1. To centralize audit findingsin Ibiden Philippines, Inc. by designing and developing an Audit Central Data Bank/Repository,
  2. To reduce the time and cost spent for Audit Findings Monitoring and Updates by 60%,
  3. To zero out error occurrences on audit findings, providing data integrity on audit issuance, audit response, audit verification and audit closure as well,
  4. To provide 100% visualization of audit results by introducing automated notification via e-mail and tangible print of audit form,
  5. To summarize audits on daily, weekly, monthly and quarterly basis. This includes Audit Summary Master list, Status per Area, Closure Rates and ISO, and
  6. To heighten security level by allocating users and passwords and automatic back upping of files on a secured server